Payroll Specialist

Payroll Specialist

Little Rock, AR, USA

Accounting and Finance / Full Time

Arkansas Electric Cooperative Corporation (AECC) is an organization with a rich history and a bright future. As a leader in the energy industry we look to our employees to help us grow, change, and provide power to over 500,000 members of our 17 electric distribution cooperatives.

A Payroll Specialist accurately coordinates and administers payroll process by established deadlines; Remits and files federal and state tax withholdings, and prepares and files quarterly and annual reports, finalizes W-2 and 1095-C forms, processes 401(k) contributions and loans, Top Hat deferred compensation contributions and flexible spending contributions. Processes miscellaneous employee deductions and miscellaneous earnings.  Maintains accurate payroll records. This position presents the opportunity to work alongside peers who are versatile, enthusiastic, and continuing to strive to push AECC and our mission forward.

• Processes both hourly and salary payroll cycles from opening payroll to closing the pay period. To include a review of time sheets to ensure compliance with all pay policies and per diem procedures, ensuring that all required pay-related approvals are validated and compliant. Properly processes various miscellaneous deductions and miscellaneous earnings reports including imputed income.
• Ensures all direct deposit and positive pay files are posted by the published payroll dates to appropriate banks timely.
• Remits federal payroll tax withholdings after each pay period. Remits multiple state tax withholdings either after each pay period, monthly, or quarterly, depending on state specific requirements.
• Processes payroll withholdings including bankruptcies wage assignments and liens, child support orders, and any other mandated withholdings. Prepares disbursement vouchers and mails or remits electronically to appropriate agencies.
• Processes all 401(k) contributions, 401(k)loan payments, and flexible spending account (FSA) deductions and remits to NRECA electronically within 2 calendar days of the payroll date.
• Processes Top Hat Deferred Compensation contributions. Prepares and faxes remittance advices and remits payment via ACH or wire to Homestead Funds on a semi-monthly basis.
• Reconciles and files Federal Form 941 quarterly and Federal Form 940 annually.
• Audits accuracy of new hire data entry in the HRIS system, UKG. Verifies and approves employee self-service direct deposit changes submitted through UKG.
• Processes imputed income for personal use of company car, moving expenses, spousal travel, and any other taxable fringe benefits to ensure accuracy of W-2 reporting annually.
• Reconciles all payroll related accounts with general ledger for AECC and AECI.
• Scans and files all payroll related records in record retention system, CCMS, according to record retention policy.
• Maintains current and updated working knowledge of local, state and federal payroll requirements through partnership with both internal and external auditors and/or Cooperative Tax Management team.
• Continually document and update any changes made in payroll processing steps for business continuity.
• Demonstrated ability to work under pressure with approaching deadlines, handle stress, and work well with others.
• The ability to handle stress and work well with others are essential functions of this position.