SUMMARY
This position reports to the Assistant Controller. Duties include the application of the
principles of accounting to provide financial, administrative, and clerical support to the
organization by performing the duties summarized below. Additional duties may be
assigned from time to time by Co-op Management.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Handling sensitive information with honesty and integrity and protecting
organizational values by keeping the information confidential.
2. Abiding by all company procedures, accounting procedures, accounting controls,
and accounting principles. Striving to continuously help update, identify,
establish, document, and implement accounting procedures and controls.
3. Gaining a working knowledge of the organization’s chart of accounts to expedite
the proper recording of financial transactions.
4. Controlling expenses and maintaining up to date vendor information by
monitoring discount opportunities; verifying vendor account information (such as
address and federal tax id number); verifying invoice authenticity and totals;
resolving purchase order, contract, invoice, or payment discrepancies and
documentation; verifying /calculating necessary taxes; and insuring credit is
received on any outstanding memos.
5. Reconciling and maintaining up to date member accounts receivable records by
preparing invoices; posting payments; verifying information and payments;
researching member discrepancies; managing credits; and following up on past
due accounts.
6. Assisting with payroll tasks including but not limited to collecting and verifying
time sheets; entering time into spreadsheets and/or the payroll system; and
maintaining a payroll deduction spreadsheet.
7. Reconciling and monitoring monthly bank account statements while maintaining
internal controls by verifying information for accuracy, investigating
discrepancies, and preparing monthly reports.
8. Verifying, calculating, classifying, computing, scheduling, recording, and posting
daily financial transactions in an organized, efficient, and timely manner.
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9. Reconciling processed work with monthly vendor statements and comparing daily
entries with system reports.
10. Performing basic office tasks such as data entry, answering phones, processing
mail, filing, research, and fact checking, as necessary.
11. Handling communications with vendors, members, and employees by
appropriately responding via mail, phone, email or in person.
12. Developing and maintaining relevant spreadsheets and ensuring complete and
accurate financial records.
13. Assisting with audits and offering suggestions for streamlining tasks within the
job description.
14. Continuing to build job relevant knowledge by participating in educational
opportunities or by taking on additional tasks or projects.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
1. Be proficient in the application of GAAP and accounting principles.
2. Perform all duties in a professional manner with a strong ethical code.
3. Exhibit a high level of efficiency, accuracy, and responsibility.
4. Possess hands on experience with spreadsheets and proprietary software.
5. Exhibit exceptional time management skills with the ability to multitask and stay
motivated.
6. Previous customer service experience is desired.
7. Must possess a working knowledge of personal computers, mainframe computers,
and general office equipment.
EDUCATION and/or EXPERIENCE
Associates Degree (AA/AS) in accounting or related field from a two-year college or
university; or four years related experience and/or training; or equivalent combination of
education and experience.
LANGUAGE SKILLS
Ability to read, analyze and interpret common scientific and technical journals, financial
reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to
effectively present information to management.
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MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, area, circumference and volume. Ability to apply concepts of
basic algebra and geometry.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret technical instructions in mathematical or diagram form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to sit; use
hands and fingers to handle or feel; reach with hands and arms; climb or balance; stoop,
kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to stand
and walk. Specific vision abilities required by this job include close vision, distance
vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The majority of the duties required for this position will be performed in an office
environment. However, some duties may require occasionally exposure to outdoor type
elements. Extreme emergencies at the co-op may require irregular work hours in a
moderately hazardous work environment with various weather conditions. The noise
level in the office work environment is usually moderate.
