The National Rural Electric Cooperative Association (NRECA), with offices in Arlington, VA and Lincoln, NE is the trade association for over 900 consumer-owned electric cooperatives serving more than 42 million people. NRECA is committed to harnessing the strength of America's electric cooperatives into a single powerful voice. NRECA has won the following awards over the past few years:
* Top Workplace by the Washington Post * 100 Best Places to Work - ComputerWorld Magazine * 50 Best Places to Work - The Washingtonian * CARE Award Recipient - Recognizing organizations that promote a positive work-life balance * Best Place to Work Award Recipient - Lincoln, NE * Gold Well Workplace - Wellness Councils of America * State of NE Governor's Wellness Award - Grower Level
At NRECA, we work with people who are leaders in their fields. They are down-to-earth, hardworking professionals committed to helping our members serve their communities. Our work is interesting, constantly evolving, and requires new skills to meet the evolving needs of a dynamic industry. In this collegial, inclusive work environment, united around the compelling purpose and history of electric cooperatives, we thrive. And topping it off, NRECA cares about each person's overall well-being, encouraging health, financial security, and a sustainable work/life balance. EEO/AA- M/F/Disability/Protected Veteran Status/Genetic Data
Summary Executive Assistant, Government Relations B.3
Position Summary: Provides executive support to the Senior Vice President, Government Relations, Political Affairs Team, and others in GR Department. Maintain knowledge of GR department work priorities. Coordinate, organize and arrange SVP schedule to accommodate for rapidly changing priorities.
Essential Duties and Responsibilities: * Provides executive level support and handles confidential matters for the Senior Vice President, Political Affairs team and others in GR Department. * Manages, organizes and coordinates SVP's office schedule to allow for rapidly changing priorities. Maintain current information on contacts. * Coordinates travel arrangements for the SVP and others utilizing Cliqbook travel system and Travel Tracker. * Process expense reports, timecards, and balance monthly credit card statements. * Coordinates aspects of new employee set up, staff transfers and moves to ensure a smooth transition. * Practical experience in applying customer service and customer satisfaction skills. * Drafts and prepares correspondence for SVP's signature. * Arranges hiring of temporary staff to cover administrative needs as required; oversees temporary hire, providing necessary training and guidance. * Reviews and prioritizes SVP's mail, resolving or redirecting issues to the appropriate staff person. Follows up on issues that are reassigned to ensure that all matters are resolved. * Creates and maintain files of correspondence, reports and historical data as needed by the SVP. * Assists in the preparation of information and materials for SVP for the Annual and Regional Meetings. Provides support for the Legislative Conference - attending and providing administrative support as needed. *Assists the CEO office with administrative support as needed in the office and during Board meetings. * Organizes and coordinates strategic planning and Departmental Leadership retreat meetings to include logistics and catering. * Maintain key listservs, including RESMA, G&T Managers, lobbyists, grassroots, etc. * Communicates with other departments to maintain positive internal relations, and to obtain needed information and support. * Maintains schedule of administrative responsibilities of SVP and the department, including personnel reviews, staff meetings. * Maintains knowledge of GR department work priorities. * Order and maintain office supplies and equipment. * Serve as floor monitor in emergencies and attend floor monitor trainings. * Arranges department wide meetings, including securing meeting space and ordering catering * Main point of contact for GR for new Financial, Accounting and HR system
Direct Reports to this Position: N/A
Requirements and Qualifications
Formal Education Required: Associate's degree or 18 months equivalent technical training and experience, Bachelor's degree preferred
Experience and Certifications Required: 5+ years office support experience
FLSA Status: Non-exempt
Knowledge, Skills and Abilities Required (as demonstrated by prior work experience): * Ability to manage competing deadlines and multiple projects at various stages of development using effective organization skills and attention to detail. * Ability to organize and manage time, multi-task, operate under pressure and prioritize projects (or work) using effective organization skills. * Interpersonal skills, member service orientation and ability to work in a team environment. * Ability to apply good judgement related to escalating issues and requesting assistance. * Ability to communicate, both verbally and in writing, with a diverse membership, employees and/or vendors in a clear and precise manner. * Ability to use Microsoft 365 tools (Excel, Word, Outlook, Power Point, Teams, Publisher) in the day-to-day essential duties of the job. * Ability to operate various office equipment such as personal computer, copier, printer, fax machine or other job related equipment. * Ability to provide service excellence by building relationships, being resourceful, responsive and respectful.
Essential Physical Requirements: * The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. * Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. Disclaimer Statement: The preceding job description has been written to reflect management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.