FreeState is the largest rural electric cooperative in Eastern Kansas, with more than 15,000 member-owners. It functions as a democratic, not-for-profit organization. We are controlled by our members who actively participate in setting cooperative policy and making decisions in the best interest of the cooperative. Unlike investor-owned utilities, our profits are returned to our members as capital credits.
The Procurement and Inventory Manager manages and oversees the purchasing activities and transactions for goods and services, implements relevant procurement management policies and procedures, prepares analytical and inventory tracking reports, makes presentations to relevant internal and external audiences, and provides administrative and direct support to all departments at the Cooperative. This position directs the coordination and streamlining of the purchasing cycle, including sourcing for purchases, and assisting with contract management for purchasing throughout the cooperative. This position implements an innovative and administratively efficient centralized purchasing function that leverages available technology and achieves overall cost savings.
Implements a comprehensive inventory management vision by developing and deploying a short-term, medium-term, and long-term strategy for the purchasing program and enterprise approach. This includes monitoring inventory levels to ensure it meets the financial goals of the Cooperative.
Implements Cooperative Procurement Management Program and develops additional written guidance, as needed, creating purchasing activities for common goods, such as equipment and furniture, as well as fleet vehicles and tools.
Manages and oversees all supplier performance to ensure service levels are adequate. Leads value-based vendor partnerships by managing vendor selection, monitoring vendor and company performance against relevant agreements and contracts and leveraging opportunities to mitigate risk through such partnerships.
Manages the acquisition, tracking, oversight and subsequent marketing, sale, and/or disposal of surplus or obsolete materials and equipment.
Manages the sourcing and execution of purchasing throughout the cooperative by assessing needs and objectives, conducting the request for proposal (RFP) process, selecting preferred vendors, defining service level agreements, and overseeing asset acquisition, maintenance, and disposal.
Carries out management responsibilities which includes interviewing, hiring, training and coaching employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Manages and oversees the Purchasing and Inventory Coordinator.
Develops department goals and objectives in accordance with FreeState’s strategic initiatives.
Develops and recommends training programs and continuing education opportunities for department personnel which will improve employee effectiveness.
Organizes, directs, coordinates, and controls the purchasing and inventory function in accordance with established policies, plans, and objectives while complying with federal, state, and local laws.
Drives innovation by leveraging available technology to streamline the procurement cycle, from asset acquisition to disposal, and all steps in between.
Continuously identifies areas to capture savings opportunities and develop/execute plans to realize cost reductions and other purchasing efficiencies.
Collaborates with executive leadership to provide purchasing services, related training, and assistance in support of organizational goals and strategies.
Advises and assists divisions/departments regarding acquisition of goods and services, including providing necessary data and reporting to ensure proper asset management.
Functions as the primary contact for current and potential vendors and other third parties related to asset acquisition, maintenance, and disposal, as needed.
Supports and executes procedures and internal controls related to asset management, including vendor contracts and purchase order processes.
Collaborates with executive leadership to manage the negotiation of cooperative-wide contracts involving materials or services within approved limitations; Negotiates favorable terms and conditions, pricing, and delivery dates for asset acquisition.
High School Diploma or GED is required. Bachelor’s degree in Business Administration or similar discipline is preferred.
At least 5 years’ experience in purchasing management, strategic sourcing, supplier relationship management, and/or goods and services contract negotiation is preferred.
At least 3 years’ experience planning, developing, and managing departmental expense and capital budgets as they relate to purchase planning and acquisition is preferred.
At least 3 years’ experience of direct leadership and/or cross functional team leadership in order placement timing, supply/demand alignment, material replenishment and supplier performance is preferred.
Knowledge of materials used in line construction is required.
Experience working within the electric utility industry is preferred.
Consistently sits for extended periods of time. Occasionally stands, walks, bends, stoops, squats, lifts, unpacks, and moves up to fifty (50) pounds and occasionally lifts and/or moves up to one hundred (100) pounds.
Ability to perform finger and hand manipulation and perform repetitive motions in order to use office equipment.
Ability to read computer screens, mail, and talk on the phone.
Professional and deadline-oriented environment in an office setting.
Regular, reliable attendance is required.
Interaction with staff, vendors, and members.
Occasionally exposed to outside weather conditions, extreme cold, and extreme heat.
Must be able to report to worksite after regular business hours, as soon as possible, in the event of an emergency situation such as electrical outages, inclement weather, etc.
Ability to travel between offices and attend meetings, trainings, workshops, and seminars, as directed.
FreeState is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected characteristic under applicable law.