Position Summary

Under the guidance of the Human Resources Director, this position is responsible for the administration and coordination of various functions across the department including new employee onboarding, policy and procedure maintenance, and employee development. Duties also include assistance with performance reviews and record management. Other duties may be assigned as deemed necessary by the Human Resources Director.

Essential Job Functions:

• New Employee Onboarding:

  • Responsible for the successful onboarding experience for new employees, including initial communication, instructions, and documentation
  • Administration of the electronic onboarding process within the HRIS, including pre-employment background checks along with drug and alcohol testing
  • Coordinate schedules and materials for new hire orientation
  • Assistance with new hire roundtable

• Policies and Procedures:

  • Review and modification of existing policies and procedures
  • Research and draft new policies, as needed
  • Assist with drafts and revisions of standard operating procedures across departments
  • Format and assign numbered drafts in preparation for executive or Board review
  • Record and publish approved policies and procedures
  • Coordinate annual audit of policy and procedural documents to ensure content remains current

• Employee Development:

  • Administration of learning portals including maintenance of user access, records, and training content
  • Create and schedule training sessions to support requests for internal learning (online learning, videos, team buildings, etc.).
  • Implement learning programs for new hires, supervisors, annual compliance training, and other programs, as identified
  • Assists with administration of Tuition Assistance Program ensuring grades and reimbursements are received, recorded, and filed with the agreement
  • Performance Reviews
    • Administration of 90-day reviews
    • Setup and administration of annual review cycle
    • Annual maintenance of employee records within review system

• Department Record Management:

  • File room management
  • Department mail distribution
  • HRIS data entry
  • Maintain electronic and physical employee records
  • I-9 management and annual audit
  • Org Chart Management

• Additional responsibilities:

  • Maintain HR Intranet page with the latest news and information across the department
  • Assist with the return-to-work process
  • Keep up to date with the latest HR trends and best practices

Relationships

• Reports to Director of Human Resources
• Works closely with employees across the co-op
• Interacts with outside vendors on occasion

Physical Demands

(Scale: Rarely = Less than 5%, Occasionally = 5% - 25%, Frequently = More than 25%)

• Heavy lifting or moving of materials: N/A (Up to 10 pounds or less)
• Operates Equipment: Rarely
• Operates Office Machines: Frequently - PCs, copy, fax machines, mail sorter, 10-key, telephone
• Standing: Rarely
• Walking: Occasionally
• Awkward Position (stooping, bending, etc.): Rarely
• Climbing Maximum: N/A - N/A feet maximum height
• Eye-hand Coordination: Rarely
• Location: Indoor 98% of the time, Outdoor 2% of the time
• Work Conditions: Very little over time, only as needed

Position Requirements

• Education Requirements

  • Bachelor's degree in human resources or a related area is preferred

• Experience

  • Three or more years of experience as an HR Generalist or similar
  • Two or more years of workforce training experience
  • Effective HR administration and people management skills
  • Understanding of HR functions and best practices
  • Excellent written and verbal communication skills
  • Works well under pressure and meets tight deadlines
  • Proficient computer skills including MS Office, related business and communication tools (WebEx, Teams, etc.)
  • Organized and detail-oriented
  • Strong decision making and problem-solving skills

• Additional Requirements

  • Travel to TCEC offices may be required at times throughout the year
  • Valid Texas driver's license
  • Passionate about serving others
  • Ability to maintain strict confidentiality of personnel information
  • Ability to work with little or no supervision