Responsible for posting and balancing various ledgers, and other accounting duties.
Reports to: Manager of Accounting
Duties & Responsibilities:
Perform Administrative Assistant duties in their absence
Perform Accounts Payable Coordinator duties in their absence
Accounts Payable Duties & Responsibilities:
Check invoices for accuracy and determine if goods or services have been received; Match invoices to purchase orders and/or packing slips; Route completed purchase orders to archives in document management system.
Apply GL coding and verify approvals on invoices; Give invoices to Secretary/Receptionist for scanning into document management software.
Key invoices from document management software into the accounting accounts payable system for payment; Verify entry of all invoices/assigned invoice numbers in both systems.
Create checks from accounting accounts payable system for payment of approved invoices, Match check amounts to invoices in document management system.
Enter, maintain, and update vendor cards for all accounts payable vendors; Maintain W-9 forms/vendor information sheets/statements/correspondence for all vendors.
Prepare quarterly use tax report.
Prepare monthly sales tax report.
Review employee/director expense reports and supporting documentation. Distribute cash and/or accounts payable checks for payment of reports.
Reconcile petty cash/highway permit funds and prepare corresponding journal entries.
Process stop payment on missing/lost checks; Void checks in accounts payable system; Reissue checks, as necessary.
Participate with other personnel in the maintenance and reconciliation of various GL account balances.
Prepare cash received deposits/cash received journal entries.
Relieve Secretary/Receptionist at front door/switchboard.
Respond to all requests from auditors for audits pertaining to accounts payable.
Billing and Accounts Receivable Duties & Responsibilities:
Prepare monthly member cooperative power bills/distribute copies to members and save to network.
Prepare monthly power bill for NW Electric for submission to AECI; Distribute copies to AECI and save to network.
Prepare and maintain monthly/yearly billing books for member cooperatives and AECI billings.
Prepare accounts receivable/accounts payable invoices from power bills for posting into accounting system.
Prepare monthly Mo Municipal Electric Utility Commission Wheeling invoices.
Prepare monthly KCPL report of KW demand/Kwh usage for their metering points.
Prepare primary credit sheets for AECI’s power bill; Prepare green power schedules for member cooperatives and AECI; Receive net meter readings from member cooperatives.
Balance and maintain employee accounts receivable and GL account 18470.
Enter, maintain, and update all accounts receivable customer cards in accounting system.
Prepare accounts receivable invoices for sales and amounts due from member cooperatives, N.W. employees, and others.
Respond to all requests from auditors for audits pertaining to accounts receivable and billing.
Additional duties as assigned by supervisor.
Maintain prepayment accounts and prepare monthly write-off journal entries
Post all monthly general journal entries.
Reconciles all the property tax statements with assessment data prior to payment.
Cash Management Duties & Responsibilities:
Process and post cash forms, deposits, and transfers for a bank account
Prepare monthly bank reconciliations for all non-payroll bank accounts
Respond to audit requests from auditors for audits pertaining to cash management
Prepare Monthly Primary Credits Schedule Updates for review by Manager of Accounting
Oversees, maintains, and prepares NW Development Financials for review by Manger of Accounting
Internal: All Accounting Department personnel; VP of Engineering & Operations, VP of Public Relations & Special Projects, VP of Human Resources & Information Systems, Substation Superintendent, Transmission Superintendent, Operations Engineer, Lead Communications Technician, Manager of Planning and Operations, ROW Agent, Mechanic, and various other personnel.
External: External audit firm, AECI audit team, RUS auditors, accounting personnel at AECI and five other MO G&T’s, managers and accounting personnel from member cooperatives, accounting software vendors.
Climate controlled office environment.
Education: Bachelor’s degree in Accounting or Finance.
Experience: A minimum of three years’ experience with RUS accounting requirements and procedures and two years supervisory experience.
Job Knowledge: A thorough understanding of each of the following: RUS accounting principles, financial reporting, quantitative measurement of electricity and equipment and materials used to construct and maintain an electric transmission system.
Abilities and Skills: Communicate clearly both orally and in writing and possess a high-level of computer and software skills.
*You must live within 30 minutes of the office located in Cameron, MO
*You cannot be related to any NW Electric employee or Board member