Johnson City, Texas
Moore, Oklahoma
Westminster, Colorado
Dade City, Florida
Posted: 25-Jan-23
Location: Vinita, Oklahoma
Type: Full Time
Categories:
Preferred Education:
Job Title: Payroll Specialist
Department: Financial Services
Reports To: Director of Accounting
FLSA Status: Non-exempt
Safety Sensitive: No
Summary
The Payroll Specialist will manage and oversee payroll including but not limited to processing payroll and maintaining the employee database. Due to the nature of this position, the employee is also expected to maintain up-to-date knowledge of tax and wage laws, as well as common fiscal procedures.
Standards of Excellence
The standards of excellence represent the code of conduct required of every employee to ensure a culture of excellence is maintained throughout the cooperative.
- Supports the organization by having sufficient knowledge of programs and services offered and professionally representing the organization in a positive manner. Contributing to high organizational and team performance through a commitment to excellence.
- Accepts challenges and supports change within the organization. Demonstrates commitment, and overcomes resistance through resourcefulness and creative problem solving.
- Allocates time and attention based on what is most important to achieve key goals and objectives.
- Effectively organizes and balances tasks and priorities to keep multiple duties on track.
- Demonstrates effective skills in obtaining and researching facts and information. Interprets and analyzes information, including instructions and guidelines to make appropriate decisions.
- Selects and uses appropriate communication methods and demonstrates follow through with commitments.
- Observes safety and security procedures and actively demonstrates safe work practices at all times.
- Exhibits integrity and demonstrates ethical behavior in everyday business conduct.
Essential Duties and Responsibilities
a) Implement, maintain, and review payroll processing to ensure timely and accurate processing of payroll transactions.
b) Ensures accurate and timely processing of payroll updates (including but not limited to new hires, terminations, and employee changes related to payroll)
c) Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
d) Meets deadlines for payroll and processes month end in a timely manner so that reports can be provided to close out the month.
e) Good working knowledge of accepted accounting standards, policies, and procedures.
f) Keep track of leave time, such as vacation, personal, and sick leave, for employees.
g) Respond to employee inquiries regarding payroll issues or concerns
h) Facilitates audits by providing records and documentation to auditors
i) Provides management with meaningful and timely reports and information.
j) File, organize, scan, and maintain all payroll records.
k) Preserves confidentiality of Cooperative issues when relating to staff, consumer/members and general public.
l) Other duties as assigned by supervisor.
Competencies
Adaptability - Adapts to changes in the work environment, manages competing demands, accepts criticism and feedback and changes approach or method to best fit the situation. Exhibits ability to learn and apply new skills.
Continuous Learning - Assesses own strengths and weaknesses, seeks feedback to improve performance, pursues training and development opportunities, strives to continuously build knowledge and skills, shares expertise with others.
Cooperation - Exhibits objectivity and openness to others' views, exhibits tact and consideration, displays positive outlook and pleasant manner, offers assistance and support to coworkers, works cooperatively in group situations and works actively to resolve conflicts.
Customer Service – Displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, responds promptly to customer needs and solicits customer feedback to improve service.
Dependability - Responds to requests for service and assistance, follows instructions, responds to management direction, takes responsibility for own actions, commits to doing the best job possible, keeps commitments and meets attendance and punctuality guidelines.
Initiative - Volunteers readily, undertakes self development activities, seeks increased responsibilities, looks for and takes advantage of opportunities and asks for help when needed.
Job knowledge - Competent in required job skills and knowledge as outlined in position description. Displays understanding of how job relates to others and uses resources effectively. Keeps abreast of current developments and make necessary changes if needed.
Problem Solving - Develops alternative solutions; identifies and resolves problems; investigates concerns and provides answers in a timely manner; gathers and analyzes information skillfully; works well in group problem solving situations.
Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve quality, applies feedback to improve performance, and monitors own work to ensure quality. Required supervision is adequate for this position.
Teamwork — Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Qualifications
- Education and/or Experience – High school diploma or equivalent is required. Bachelor’s degree in Accounting/ Business Administration/ Human Resources or related field preferred (or a combination of relevant work experience and education)
- Demonstrated knowledge of the payroll function including but not limited to preparation, balancing, internal control and payroll taxes.
- Experience with the taxation of salaries, benefits, and other payroll related deductions.
- Experience with budget analysis, financial statements, general ledgers and other accounting activities are essential.
- Ability to create and perform internal audit procedures.
- Demonstrate analytical traits and ability to assist in studying and interpreting trends in the operations of the Cooperative and recommend improvements that can be made.
- Possess the ability to understand information systems and the skill to coordinate this with good internal accounting control.
- CPR Certification is required.
