Position Summary: Under direction of the Accounting Manager, responsible for all related activities regarding the accurate recording, posting and accounting of work order charges and property records to plant accounts, as well as providing general support for miscellaneous accounting, member services accounts and administration activities.
Responsibilities and Competencies: The following responsibilities and competency statements are essential functions of this position and are intended to describe the general nature and level of work being performed by employees assigned to this job function. These statements are not intended to be construed as an exhaustive list of all responsibilities of personnel so classified. The person in this position may be asked to perform additional duties as assigned.
Responsibilitiesinclude the following. Other duties are as assigned.
Facilitates and processes the closing of work orders. This includes the accurate posting of labor, material and overhead charges; researching and reconciling discrepancies of work order charges; reviewing account numbers, work order numbers and activity codes entered in accounting system; and transferring the work order charges to property records.
Regularly reviews recording of material, overhead charges and other costs charged to construction and retirement work orders.
On a timely basis, coordinates and processes on-going work order and property record activities within the business/accounting information system, including reconciling construction work in progress and depreciable plant subsidiary ledgers to applicable control accounts.
Provides administrative support for major infrastructure development of the MEC electrical system.
Reviews and completes tasks in the service order workflow.
In collaboration with Engineering, prepares reports related to construction and retirements of work order activities, including outstanding open work orders, closed work order charges by accounts, charges of work orders in progress by accounts and lists of completed work orders for inspection and loan requisitions.
Maintains the ledger of units of property in plant accounts.
As directed, assists in the month-end closeout process, including general ledger reconciliation and various account analyses and reports.
Prepares and sends bills for labor and material charges; codes monthly bills.
As directed, provides general support to accounting function, including coordinating and maintaining accounts receivable ledger as it relates to plant and operations, miscellaneous accounts payable ledger and any related supporting schedules.
Assists with deposit management and reconciliation of bank accounts.
Assists with tracking property insurance claims and properly applying payments.
Assists with maintaining files and tracking property tax assessments on the Cooperative’s property asset records.
Assists in the recording of materials issued to work order and maintenance jobs within the business/accounting information system.
Assists with material inventory administration including receiving and tracking of packing slips for material purchased, coding of material invoices and preparing reports for the analysis of physical inventory.
Prepare and distribute monthly inventory reports and assist with researching and resolving any material discrepancies.
As needed answers phone calls and transmits and receives information over the dispatch radio system.
Assists with the coordination of the vehicle analysis program.
As directed, prepares various monthly and yearly reports.
Attends and participates in training programs for improvement of job knowledge, skill and safety.
Competencies:
Follows policies and procedures; upholds organizational values; works with ethics and integrity.
Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations.
Manages difficult or emotional member situations; responds promptly to member needs; solicits member feedback to improve service; responds to requests for service and assistance.
Focuses on solving conflicts, not blaming; listens to others without interrupting; keeps emotions under control; remains open to new and to others’ ideas.
Speaks and writes clearly and informatively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
Develops workable implementation plans; communicates changes effectively; prepares and supports those affected by change; monitors transition and evaluates results.
Approaches others in a tactful manner; reacts well under pressure; accepts responsibility for own actions.
Pursues training and development opportunities; strives to continually build knowledge and skills; shares expertise with others.
Observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly.
Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Treats people with respect in actions and speech; supports affirmative action and respects diversity.
Exhibits sound and accurate judgment; includes appropriate people in decision making process.
Prioritizes and plans work activities; uses time effectively; sets and achieves challenging goals.
Adapts to changes in work environment; manages competing demands.
Volunteers readily; asks for and offers help when needed.
Maintains and promotes a positive, professional attitude.
Views the Cooperative as a unit of interdependent functions and assists when needed.
Is consistently at work and on time; ensures work responsibilities are covered when absent.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience: Minimum requirement of an Associate’s degree (A.A.) in accounting or business from a college or university; Bachelor’s degree (B.A) in accounting or business from a four-year college or university preferred; three plus years related experience; or equivalent combination of education and experience.
Certifications/Licenses: A valid ND Class D driver’s license is required.
Knowledge
Basic knowledge of work order accounting, materials and general accounting for electric cooperatives.
Within reasonable time, must gain an understanding of McKenzie Electric Cooperative’s rates, billing and collection regulations and other service policies and procedures affecting members.
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of members or employees of organization.
Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms, talk and hear. The employee is regularly required to stand, walk or sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee will routinely lift and/or move a minimum of 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
