Qualifications may warrant greater starting base pay within the full pay range. Individual base pay is determined by experience, job-related skills, and relevant education or training.
PHYSICAL OFFICE LOCATION: PEC Headquarters – 201 South Avenue F, Johnson City, TX 78636
This position provides direct administrative support for Executives, Vice Presidents, and requests made by the Board of Directors and their business units.
Essential Duties and Responsibilities
Manage complex calendars, correspondence, and communications, both internal and external parties
Attend meetings on behalf of the Executive or Vice President for the purpose of responding, preparing or briefing affected stakeholders on Cooperative initiatives
Research, prepare information, and take minutes for meetings directly related to the business unit or as requested by Executives or Vice Presidents
Coordinate and support Cooperatives meetings, trainings, projects, and events, including logistics such as securing meeting facilities, audio/visual, and food and beverage.
Schedule meetings, appointments, webinars, teleconferences and other events
Support and prepare memorandums, letters, presentations, reports, emails, and other documents
Prepare packets/notebooks for meetings, trainings, and presentations
Coordinate monthly operational, analytical or budget reports
Coordinate, maintain and monitor departmental budgets
Perform accounting support functions in ERP system, including but not limited to, setting up vendors, creating and coding requisitions and invoices, securing purchase orders and keeping track of contracts and agreements with vendors.
Manage and prioritize telephonic and electronic communications
Archive and retrieve organizational documents, records and reports
Manage and distribute incoming and outgoing mail
Coordinate travel arrangements and process corporate expenses
Coordinate special projects
Attend cooperative meetings, seminars and trainings
Maintain the security of confidential information
Stay abreast of advances in technology
Demonstrate regular and prompt attendance
Performs other related duties as necessary or assigned
Supervisory and/or Leadership Responsibilities
Knowledge, Skills and Abilities
Knowledge of using computer systems, which may include setting up and using hardware and software programs, entering data, configuration, or processing information
Knowledge of principles and processes for providing member service
Advanced skills in time management
Advanced skills in prioritizing and managing changing priorities
Advanced communication skills, both verbal and in writing
Ability to listen and understand information verbally and in writing
Advanced ability to maintain confidentiality
Advanced ability to anticipate, identify, analyze and resolve conflict and problems
Five years executive level administrative experience
Bachelor’s Degree preferred
Valid Drivers License
Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The employee may be required to stand; reach with hands and arms, stoop and kneel
The employee may be required to sit or stand for long periods of time
The employee may be required to lift, carry, push, pull or move up to 25 pounds
The employee may be required to travel
Exempt employees receive a fixed bi-weekly salary to compensate them for all hours worked during each pay period
This position may be required to work more than 40 hours per week
This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.
Headquartered in Johnson City, Texas, Pedernales Electric Cooperative (PEC) is the largest distribution electric cooperative in the U.S. We deliver electricity to over 360,000 accounts which serves approximately 1 million Central Texans across an 8,100-square-mile service area, growing at a rapid pace, year over year. Since our founding in 1938 by then-Congressman Lyndon B. Johnson, it has been our mission to provide safe, reliable, low-cost power to the members we serve.