Summary:

The primary responsibility is to support the financial operations of the organization with precision and efficiency. Tasked with maintaining accurate financial records, processing accounts payable and receivable transactions, reconciling bank statements, and assisting with payroll activities. Attention to detail is crucial to ensure all financial data is entered correctly into the accounting system and that invoices, bills, and expense reports are processed in a timely manner. Additionally, may be required to assist with financial reporting tasks and communicate effectively with vendors, members, and internal departments regarding financial inquiries and discrepancies.

Objectives:

• Promote and adhere to A & N Electric Cooperative safety and operating rules, procedures and guidelines.

• To render prompt, efficient, courteous and reliable support for the accounting department.

• To produce complete and accurate analyses and reports, as directed, that will ensure efficient management of the cooperative.

• To utilize the latest and most technologically advanced tools to verify and maintain accounting records, as directed.

• To adhere to the latest approved accounting procedures and established policies in the maintenance of the records of accounts and related documents as directed.

Reporting Relationships:

• Reports to: Director, Accounting

• Supervises: None

Duties and Responsibilities:

Personally performs the following activities, as directed:

• Receives, reviews and codes invoices and credit card receipts. Follows up with vendors and/or cooperative employees to resolve any issues.

• Maintains subsidiary ledgers and analyzes certain general ledger accounts on a routine basis. Prepares analyses of other general ledger accounts as necessary.

• Assists with preparation and verification of monthly, quarterly, and annual statistical reports.
• Assists with accounting functions, providing support and internal checks for various areas such as invoices, credit card receipts and statements from vendors.

• Assists with miscellaneous accounting projects, as needed.

• Orders office supplies, furniture and other items as requested. Maintains a record of items ordered and monitor’s inventory.

• Provides administrative and clerical support for accounting staff, to include:

• Filing

• Typing

• Scheduling

• Other clerical duties required for the efficient operation of the department

• Assists with random counts of cooperative’s cash drawers and petty cash funds.

• Utilizes the cooperative’s electronic document imaging system to archive files, scanning, categorizing and indexing documents as required.

• Annually attends and works as directed at cooperative’s Annual Meeting.

• Keeps current in changes in office procedures and government regulations which require a change in methods used to complete certain areas of this job.

• Actively participates as a team member on various coop teams and at cooperative events.

• Performs other duties as may be assigned.

Relationships:

Internal

• Other Employees: To inform as directed by supervisor.

External

• Auditors: To advise and inform as required on any accounting record.

• Banks: To cooperate with bank personnel in the handling of deposits and checks in various funds.

Education:                         

High school diploma required; Associate or B. S. degree in accounting or finance preferred.  Other accounting experience will be considered.

Experience:

Two (2) years of accounting experience required, including cost accounting, billing and collections.  Two (2) years of personal computer experience required.  This experience should include Microsoft Office.

Job Knowledge:

• Knowledge of basic accounting processes and procedures required.

• Must have a thorough knowledge of all office procedures and equipment.

• Knowledge of data processing concepts, systems and capabilities is highly desirable.

• Must possess basic computer skills, including a working knowledge of Microsoft Office products, including, but not limited to: Outlook, Excel, Word and PowerPoint as required by job responsibilities.

Abilities and Skills:

• Excellent organizational skills, attention to detail, ability to problem solve, multi-task and prioritize required.

• Must possess a high-level of accounting, analytical, and reasoning skills. Must be able to study trends in the operations of the Cooperative and recommend improvements.

• Ability to efficiently use Windows and Microsoft Office or similar computer programs as the needs of the Cooperative require.

• Ability to efficiently operate all office equipment provided.

• Must be skilled in human relations and possess good oral and written communication skills.

• Must be able to lift and carry 35 pounds in order to address normal office activities.

Working Conditions:

Most of the work is performed in the ANEC office.  Must work beyond normal hours as required for completion of duties.  Overnight attendance of seminars and conferences several times a year may be required.

Subject to call at any time for emergencies.

About A&N Electric Cooperative

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