Position Summary

The Accounting Representative III is responsible for managing the Cooperative’s accounting functions to ensure accuracy, compliance, and efficiency.  This position assists with budgeting, cash management, financial reporting, and maintaining comprehensive accounting records in accordance with Board policies, RUS requirements, FASB standards, and generally accepted accounting principles.  The Accounting Representative III serves as the primary technical accounting resource for the Cooperative and works closely with the Vice President of Finance and Administration to provide accurate and timely financial information that supports organizational decision-making.

Key Duties and Responsibilities

Financial Reporting

• Prepares and reviews financial statements, including balance sheets, income statements, and cash flow statements. Reports irregularities or variances and reports them to Vice President of Finance and Administration for further inquiry.
• Monitors actual performance versus budget, analyzes variances, and reports findings to senior leadership.
• Prepares and posts fixed journal entries including interest on long-term debt, insurance, payroll taxes, etc., and reconciles estimates at the beginning of the year to develop monthly distributions.
• Posts monthly entries to the General Ledger including billing, payroll, work orders, transportation, etc., and reviews entries made by other staff and customer service personnel, providing guidance and corrections when needed.

Banking & Cash Management

• Performs daily balancing of bank transactions associated with consumer payments.
• Maintains a daily balance of all bank accounts.

Accounts Reconciliation & Month-End/Year-End Close

• Accurately prepares and processes all fixed journal entries for month end.
• Performs all other month-end calculations and updates through closing process.
• Reconciles all bank accounts at month end.
• Balances transactions from Consumer accounting system to General accounting system at month end.
• Evaluates and corrects any discrepancy in consumer accounts and billing to balance to General Ledger and advises member services personnel on proper coding and procedures.
• Coordinates and performs month-end and year-end close process and ensures timely reconciliation of accounts.
• Posts to and balances subsidiary ledgers to General Ledger.

Internal Controls & Compliance

• Assist the Vice President of Finance and Administration in developing and maintaining internal controls to improve accuracy, mitigate risk, and ensure compliance.
• Ensures compliance with all applicable tax regulations and coordinates tax filings as appropriate.
• Prepares and coordinates the submittal of tax and other regulatory reports and performs related activities necessary for overall accounting function.

Capital Credits & Payroll

• Maintains the Capital Credit system and corrects discrepancies between Capital Credits and Consumer accounting systems.
• Reviews capital credit reporting and ensures accounts are accurate.
• Handles all bank transfers (payments) including payroll tax payments biweekly and quarterly, Electel Credit Union transfers, payment of NC Sales Utilities taxes, loan payments, and payments of power bills.

Budgeting & Financial Planning

• Maintains monthly detailed budget items; reviews and maintains Budget Item IDs and creates new IDs when appropriate.
• Assists with preparing the annual capital budget and operating budget for all Cooperative operations, including projections of revenue and expenses.
• Assists with developing and maintaining procedures to provide a realistic representation of the Cooperative’s financial position and outlook to support decision-making and produce a cash flow plan.

Accounting Coordination & Support

• Provides technical guidance and support to accounting personnel regarding accounting procedures, coding, reconciliation and reporting requirements.
• Collaborates with accounting personnel and other departments to ensure consistent application of accounting policies and procedures.

Qualifications

• Bachelor’s Degree in accounting, business administration, finance, or closely related curriculum required. Master’s Degree in related curriculum Certified Public Accountant certification preferred.
• Must be able to organize and prioritize multiple assignments, manage deadlines, and coordinate accounting activities across departments. Must be able to develop plans, programs, budgets, procedures, and reports in assigned areas of responsibility and identify and achieve measurable performance criteria.   
• Must be able to complete all assignments with attention to detail and accuracy. Must maintain FULL CONFIDENTIALITY of all Corporate and personnel/employment information.  Must be able to work calmly and effectively under pressure.
• Must maintain thorough working knowledge of Cooperative Bylaws, policies and procedures.
• Must be willing to develop an interest in and be sympathetic with the ideals and objective of the Cooperative. Must have the skills to establish and maintain an effective working relationship with the Chief Executive Officer, Vice President of Finance and Administration, Board of Directors, public, members, employees, businesses, etc.
• Must have the ability to communicate clearly and accurately with a variety of people and with ALL Pee Dee Electric personnel to furnish accurate and completed information in a courteous, timely and helpful manner. Must convey professional interaction at all times, thereby maintaining positive relations.  Must Display and encourage team effort for maximum efficiency and productivity.
• Must hold a valid driver’s license at the level necessary to operate vehicles in the performance of position responsibilities.
• Must be able to attend periodic seminars, training programs, conferences, civic and professional events.
• Must be able to perform all activities listed in the job description.

Physical Demands

Frequently operates standard office machines to include computer, copier/scanner, and fax.  Normal activities require both sitting and standing periods throughout the workday and the work environment is mostly indoors in normal office conditions.

About Pee Dee Electric

Pee Dee Electric is a member-owned cooperative that provides reliable electricity and related services while focusing on value, quality customer service, and enhancing life in the communities we serve. Pee Dee Electric is a not-for-profit organization which has been in business since 1939. Our goal is to provide reliable and dependable electric service for our members while providing legendary customer service throughout all levels of our organization. Our service area consists of Anson, Richmond, Union, Stanly, Montgomery, Moore, and Scotland counties within North Carolina. Pee Dee Electric is a member-owned distributor of electric power and we serve over 20,000 members within our service territory. Our corporate office is located in Lilesville, NC. Pee Dee Electric is a friendly, service-oriented organization. The employees at Pee Dee Electric are dedicated to helping all members, both large and small. Our commitment to the community proudly makes us the "power of human connections" in the areas we serve.

Connections working at Pee Dee Electric